In the Save as type list, select either PDF or XPS. Your publication will be saved by default with the.pdf for.xps extension, and it will be optimized for high-quality printing. You can change to a different setting by clicking Change, which opens the Publish Options dialog box.
- How To Save Word Document As Pdf
- Save As Pdf In Word
- How To Save As Pdf In Excel
- How To Save As Pdf File
May 21, 2018 On the backstage screen, select “Save As” from the list on the left. On the Save As screen, select where you would like the PDF to be saved (OneDrive, This PC, a particular folder, or wherever). Next, click the dropdown arrow on the right side of the “Save as type” box, and select “PDF (.pdf)” from the dropdown menu. To save any webpage as a PDF, you will need to access the browser's Print menu and select 'Save as PDF' or 'Microsoft Print to PDF' for your printing destination. Visit Business Insider's Tech.
In Mary's office they routinely create PDF files from Word documents. They do this by using Save As and choosing to save the document as a PDF file. This seems rather 'click intensive' to Mary, so she wonders if there is a shortcut available, within Word, for saving a document as a PDF file.
There are two ways that you can approach this task. First, you could add a command to Quick Access Toolbar:
How To Save Word Document As Pdf
- Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
- Select the Customize option (Word 2007) or Quick Access Toolbar option (Word 2010 and later versions) at the left side of the dialog box.
- Using the Choose Commands From drop-down list, choose File Tab. This displays all of the commands that are on the File tab of the ribbon. (See Figure 1.)
- Scroll through the list of available commands and choose Publish As PDF or XPS.
- Click the Add button. The command is moved to the list at the right of the dialog box.
- Click OK. The new command now appears on the Quick Access Toolbar.
Figure 1. Adding a command to the Quick Access Toolbar.
This tool, when clicked, displays a dialog box that looks very much like a Save As dialog box. All you'll need to do is to provide the name you want used for the PDF file and, optionally, pick a folder where you want the file saved.
You can take a similar approach through the use of a macro, if desired. The difference is that this approach actually does display the Save As dialog box.
As with all macros, you can add it to the Quick Access Toolbar or create a shortcut key to invoke it.
Both approaches discussed so far display a dialog box into which you must type a file name and pick a location for the PDF file. If you want to bypass the dialog box completely, a different macro approach may work for you.
This macro figures out the folder for the currently open document and then saves the PDF into that folder using the same name as the document. So, for instance, if you are working on a document called 'MyDoc.docx,' then this macro will save the PDF as 'MyDoc.pdf.' No dialog box is displayed; the PDF file is simply created and saved.
If you prefer for your PDF files to be saved in a different folder, all you would need to do is assign the full path to that folder to the sPath variable. As an example, let's say that you want all your PDF files to be saved in a common folder. Just replace this line:
with a line similar to this one, modified for your desired path:
< Documentation | OOo3 User Guides | Getting Started
- Exporting to PDF
OpenOffice.org can export documents to PDF (Portable Document Format). This industry-standard file format is ideal for sending the file to someone else to view using Adobe Reader or other PDF viewers.
The process and dialogs are the same for Writer, Calc, Impress, and Draw, with a few minor differences mentioned in this section.
Quick export to PDF
Click the Export Directly as PDF icon to export the entire document using your default PDF settings. You are asked to enter the file name and location for the PDF file, but you do not get a chance to choose a page range, the image compression, or other options.
Controlling PDF content and quality
For more control over the content and quality of the resulting PDF, use File > Export as PDF. The PDF Options dialog opens. This dialog has five pages (General, Initial View, User Interface, Links, and Security). Make your selections, and then click Export. Then you are asked to enter the location and file name of the PDF to be created, and click Save to export the file.
General page of PDF Options dialog
On the General page, you can choose which pages to include in the PDF, the type of compression to use for images (which affects the quality of images in the PDF), and other options.
General page of PDF Options dialog.
Range section
- All: Exports the entire document.
- Pages: To export a range of pages, use the format 3-6 (pages 3 to 6). To export single pages, use the format 7;9;11 (pages 7, 9, and 11). You can also export a combination of page ranges and single pages, by using a format like 3-6;8;10;12.
- Selection: Exports whatever material is selected.
Images section
- Lossless compression: Images are stored without any loss of quality. Tends to make large files when used with photographs. Recommended for other images.
- JPEG compression: Allows for varying degrees of quality. A setting of 90% tends to work well with photographs (small file size, little perceptible loss).
- Reduce image resolution: Lower-DPI (dots per inch) images have lower quality.
EPS images with embedded previews are exported only as previews. EPS images without embedded previews are exported as empty placeholders. |
General section
- PDF/A-1: PDF/A is an ISO standard established in 2005 for long-term preservation of documents, by embedding all the pieces necessary for faithful reproduction (such as fonts) while forbidding other elements (including forms, security, encryption, and tagged PDF). If you select PDF/A-1, the forbiden elements are greyed-out (not available).
- Tagged PDF: Exports special tags into the corresponding PDF tags. Some tags that are exported are table of contents, hyperlinks, and controls. This option can increase file sizes significantly.
- Export bookmarks: Exports headings in Writer documents, and page names in Impress and Draw documents, as “bookmarks” (a table of contents list displayed by some PDF readers, including Adobe Reader).
- Export notes: Exports notes in Writer and Calc documents as PDF notes. You may not want this!
- Create PDF form - Submit format: Choose the format of submitting forms from within the PDF file. This setting overrides the control’s URL property that you set in the document. There is only one common setting valid for the whole PDF document: PDF (sends the whole document), FDF (sends the control contents), HTML, and XML. Most often you will choose the PDF format.
- Export automatically inserted blank pages: If selected, automatically inserted blank pages are exported to the PDF. This is best if you are printing the PDF double-sided. For example, books usually have chapters set to always start on an odd-numbered (right-hand) page. When the previous chapter ends on an odd page, OOo inserts a blank page between the two odd pages. This option controls whether to export that blank page.
Initial View page of PDF Options dialog
On the Initial View page, you can choose how the PDF opens by default in a PDF viewer. The selections should be self-explanatory.
Initial View page of PDF Options dialog.
User Interface page of PDF Options dialog
On the User Interface page, you can choose more settings to control how a PDF viewer displays the file. Some of these choices are particularly useful when you are creating a PDF to be used as a presentation or a kiosk-type display.
User Interface page of PDF Options dialog.
Window options section
- Resize window to initial page. Causes the PDF viewer window to resize to fit the first page of the PDF.
- Center window on screen. Causes the PDF viewer window to be centered on the computer screen.
- Open in full screen mode. Causes the PDF viewer to open full-screen instead of in a smaller window.
- Display document title. Causes the PDF viewer to display the document’s title in the title bar.
User interface options section
- Hide menubar. Causes the PDF viewer to hide the menu bar.
- Hide toolbar. Causes the PDF viewer to hide the toolbar.
- Hide window controls. Causes the PDF viewer to hide other window controls.
Transitions
In Impress, displays slide transition effects as their respective PDF effects.
Bookmarks
![How To Save As Pdf How To Save As Pdf](https://www.kitchencraft.com/-/media/kitchencraft/products/cabinet_interiors/kctophingemwsa2.jpg)
Select how many heading levels are displayed as bookmarks, if Export bookmarks is selected on the General page.
Links page of PDF Options dialog
PDF export includes options to choose how links in documents are exported to PDF.
Links page of PDF Options dialog.
Save As Pdf In Word
Export bookmarks as named destinations
If you have defined Writer bookmarks, Impress or Draw slide names, or Calc sheet names, this option exports them as “named destinations” to which Web pages and PDF documents can link.
Convert document references to PDF targets
If you have defined links to other documents with OpenDocument extensions (such as .ODT, .ODS, and .ODP), this option converts the files names to .PDF in the exported PDF document.
Export URLs relative to file system
If you have defined relative links in a document, this option exports those links to the PDF.
Cross-document links
Defines the behavior of links clicked in PDF files.
Security page of PDF Options dialog
PDF export includes options to encrypt the PDF (so it cannot be opened without a password) and apply some digital rights management (DRM) features.
- With an open password set, the PDF can only be opened with the password. Once opened, there are no restrictions on what the user can do with the document (for example, print, copy, or change it).
- With a permissions password set, the PDF can be opened by anyone, but its permissions can be restricted.
- With both the open password and permission password set, the PDF can only be opened with the correct password, and its permissions can be restricted.
How To Save As Pdf In Excel
Security page of PDF Options dialog.
Permissions settings are effective only if the user’s PDF viewer respects the settings. |
The figure below shows the pop-up dialog displayed when you click the Set open password button on the Security page of the PDF Options dialog.
After you set a password for permissions, the other choices on the Security page become available. These selections should be self-explanatory.
Setting a password to encrypt a PDF.
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How To Save As Pdf File
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